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ACCOUNTS PAYABLE COORDINATOR

It takes a special company to stand out in today’s highly competitive audio visual (AV) market.

We are a leader in AV integration, videoconferencing solutions and managed services.

We have an exciting opportunity for a AP Coordinator in our Broomall, PA location.

Primary responsibility for all Accounts Payable functions and also serves as occasional backup for other positions in the accounting department. Compiles and verifies invoices, computes discounts, verifies GL coding, prepares vouchers, reconciles vendor statements, and issues checks for payment. Prepares accounts payable register and other related reports. Accounts Payable Coordinator is part of the accounting team to facilitate completion of financial objectives established by the CFO.                                                                      

ESSENTIAL FUNCTIONS:

  • Review incoming invoices/check requests/credit card charges and accompanying documentation for accuracy and proper authorization/approval.
  • Enter vendor invoice, credit cards charges, in accounting software (reviewing data entry for accuracy and verify proper categories).
  • Reconcile after each batch entry to insure all entries have been entered correctly.
  • Maintain master vendor list verifying new vendors are properly authorized.
  • Identify expenditures where an invoice has not been submitted for processing.
  • Obtain W-9 from appropriate vendors and prepare IRS form1099s at year end.
  • Reconcile open payables after each check run.
  • Match voucher portion of A/P checks with bills, obtain authorized signatures and file voucher portion.
  • Maintenance of accounting records files for accounts payable vouchers and deposits worksheets, and archiving of records.
  • Backup function for daily bank deposits and other functions as needed.
  • Cash application for daily bank deposits.
  • Provide support as needed to CFO, including annual audit, special projects, etc.
  • Manage all aspects of drop-ship billing.
  • Provide backup to switchboard for breaks, lunches, and vacations or as needed. Also include receipt, sorting, and distribution of company mail while covering switchboard duties.
  • Receive and process daily outgoing mail and manage all aspects of postage machine. 

Qualifications: 

  • High school diploma or equivalent required; Associates degree preferred, but equivalent experience accepted.
  • 4-6 years accounting experience
  • General knowledge of accounting and understanding of the general ledger accounts and how they relate to invoices.
  • Excellent organizational skills and attention to detail a must.

To be considered for this position, please include SALARY REQUIREMENTS.

 

We provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, or status as a covered veteran in accordance with applicable Federal, state and local laws.


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